Supporting the mental and physical health of your remote workforce

Fortunately, business leaders, managers, and employees can take key steps to help address the health challenges of remote work and keep up employee morale—even if they are geographically dispersed.

Best practices for supporting remote worker health

• Communicate, communicate, communicate. In regular office settings, employees often have many opportunities to communicate formally and informally with co-workers and supervisors. For your remote workforce, provide and use multiple channels of communications. Check in regularly with employees about their work and outlook, and encourage them to reach out when challenges arise. Try to use video communications when feasible to make virtual face-to-face connections.
• Support social connections. Be sure that your communications aren’t limited to work. Create opportunities for social interaction—such as talking about a popular TV show or weekend activities. You could even host a virtual happy hour, share-your-pet social, or engage in a group game.
• Break it up! Some remote workers can become so focused on work—or even on remaining available at their computer—that they rarely take breaks. Urge your employees to take regular breaks and move away from their workstations. Mid-day physical activity, such as a brief walk, can help employees reset for a productive afternoon. If need be, make an effort to schedule these breaks with timely reminders.
• Educate and inform. Educate your employees about how they can support their mental and physical health while working from home. In addition, make sure they know about the resources that are available to help them succeed as a remote worker.
• Offer resources and support. To the greatest extent possible, provide robust IT, HR, and healthcare support for remote employees. Setting up software and technology for remote work can be frustrating for non-technical employees, and strong IT support can make a big difference. In addition, consider providing easy access to mental health services, including via telemedicine. Other health services can also be provided online.
• Be sensitive to workloads. Evaluate work assignments and expectations in light of the additional stresses of working from home. Be cautious about adding new responsibilities or challenging deadlines when an employee has recently transitioned to a remote work situation. You can support your employees’ physical and mental health by encouraging them to maintain a sensible work-life balance—and to speak up if their workload becomes unmanageable.
• Put it in writing. It can be challenging to adopt and maintain new practices to support work-from-home employees. You can help your company and employees stay on track by putting your remote work strategies in writing—and making sure that employees and management are on the same page.
   

To help you get started on implementing these best practices, visit Chubb’s Checklist for Helping Remote Workers Maintain Their Physical and Mental Health.